Team HillCo Privacy Policy
Effective Date: November 6, 2026
Operated by: HillCo, LLC
Website: https://www.hillco.buzz
1. Introduction
HillCo, LLC ("HillCo," "we," "us," or "our") operates Team HillCo, a private employee management and communication application intended exclusively for authorized HillCo employees and team members.
This Privacy Policy explains how Team HillCo collects, uses, stores, and protects information associated with the application.
Team HillCo is intended for internal business operations and is not offered as a public consumer service.
2. Information We Collect
Depending on the features used, Team HillCo may collect and process:
- Employee information: Names, email addresses, account identifiers, and employee profile information.
- Timekeeping information: Clock-in and clock-out times, work hours, lunch breaks, and shift records.
- Location information: GPS coordinates associated with employee work shifts.
- Communications: Employee messages, company announcements, and other workplace communications.
- Work management information: Assigned tasks, schedules, and task completion records.
- Documents and attachments: Files, images, and other materials uploaded or shared through the application.
- Technical information: Device and application information necessary for functionality, security, and troubleshooting.
3. Location Collection and Background Tracking
Team HillCo uses device location services to support employee timekeeping, work shift verification, and administrative review of shift location records.
When an employee is clocked in:
- Location is recorded at clock-in and clock-out.
- Location readings are recorded approximately every five minutes throughout the active shift.
- Location collection continues while the application is minimized or the device is locked.
- Location readings may also be recorded when an employee returns to the application.
- Location collection continues during lunch breaks that are part of an active shift. These readings are identified separately as lunch-period locations.
The application's server rejects location readings submitted while an employee is clocked out.
Employee location histories are accessible only to authorized Team HillCo administrators. Other employees do not have access to these records.
Team HillCo requires location permissions to provide its shift-tracking functionality. Employees are informed of the purpose of location collection through the application's permission and disclosure processes.
4. How We Use Information
HillCo uses information collected through Team HillCo to:
- Manage employee schedules and attendance.
- Maintain accurate timekeeping records.
- Verify and review work shift locations.
- Facilitate internal communications.
- Coordinate assignments and company activities.
- Share business documents and announcements.
- Maintain application security and reliability.
- Fulfill applicable employment, recordkeeping, and legal obligations.
5. Information Access and Sharing
Information within Team HillCo is accessible according to assigned employee roles and permissions.
Employee GPS location histories are restricted to authorized administrators.
Other information, such as messages, schedules, tasks, and shared documents, may be accessible to authorized employees and administrators as appropriate to the application's functionality.
HillCo does not sell employee personal information.
Information may be processed by third-party technology providers that support application hosting, authentication, storage, notifications, or other necessary functions, subject to applicable safeguards.
Information may also be disclosed when required by law or necessary to protect legitimate business or legal interests.
6. Data Security
HillCo takes reasonable administrative and technical measures to protect information collected through Team HillCo from unauthorized access, alteration, disclosure, or loss.
Access to sensitive employee information is restricted according to application roles and permissions.
No electronic system can guarantee absolute security.
7. Data Retention and Deletion
Employee information, timekeeping records, location histories, and workplace communications are retained for legitimate business, administrative, and legal purposes.
When an employee's access to Team HillCo ends, the account may be deactivated or removed. Certain records may be retained as necessary for payroll, employment records, legal compliance, or legitimate business requirements.
Employees may contact HillCo to request information about their personal data or request deletion, subject to applicable recordkeeping obligations.
8. Employee Choices and Permissions
Employees may manage application permissions through their Android device settings.
Disabling location permissions may prevent Team HillCo from performing location-dependent timekeeping and shift verification functions.
Employees should contact HillCo administration with questions concerning location collection or workplace privacy.
9. Children's Privacy
Team HillCo is intended for authorized HillCo personnel and is not directed toward children as a general audience.
10. Changes to This Policy
HillCo may update this Privacy Policy to reflect changes in application functionality, business practices, or legal requirements.
The updated policy will be published on the HillCo website with a revised effective date.
11. Contact Information
HillCo, LLC
Website: https://www.hillco.buzz
For questions regarding this Privacy Policy or information collected through Team HillCo, employees may contact HillCo administration through the company's established communication channels.